Buildium, AppFolio and DoorLoop want to replace your whole stack at per-door prices. ProDesk AI is different: à la carte automation — AI phone, AI email, rent increase notices, late-payment chasers — from $5/month per function, working alongside whatever software you already use.
Pick Your Functions — From $5/moThe big platforms are excellent accounting systems — priced for it, with monthly minimums whether you use every module or not. ProDesk sells the automation separately, so you pay only for the problems you actually have.
| What you get | ProDesk AI | Buildium¹ | AppFolio¹ | DoorLoop / TenantCloud¹ |
|---|---|---|---|---|
| Entry price | From $5/mo per function | From $62/mo | ~$298/mo minimum | From $59/mo · from $15/mo |
| Pricing model | Flat per function — no door count | Tiers by door count, $62–$400+ | Per-unit, built for 200+ units | Per-unit tiers |
| Buy one feature by itself | Yes — every function standalone | No — platform bundles | No | No |
| 24/7 AI phone answering (Clara) | Yes — $29/mo, 150 min | No | AI leasing assistant on top tiers | No |
| AI email replies from your own inbox | Yes — $15/mo, Gmail/Outlook | No | Portal messaging | No |
| BC RTB-7 rent increase notices (bulk, print-ready) | Yes — $12/mo, per-unit eligibility tracking | No | No | No |
| Late-payment reminder automation | Yes — $12/mo, works with YOUR AR export | Inside its own accounting only | Inside its own accounting only | Inside its own accounting only |
| Rental lead auto-response (Rentals.ca, Craigslist…) | Yes — $19/mo, any portal, one inbox | Listing syndication | Leasing CRM on higher tiers | Listing tools |
| Works with your existing accounting software | Yes — universal column-mapping import | It IS the accounting software | Same | Same |
| Full trust accounting, owner statements, payments portal | No — that's their job, keep yours | Yes | Yes | Yes |
| Commitment | Monthly, per function | Monthly tiers | Annual contracts common | Monthly tiers |
¹Published pricing, researched July 2026: Buildium Essential from $62/mo to Premium from $400/mo (door-count tiers); AppFolio ~$298/mo minimum, per-unit pricing aimed at 200+ unit portfolios; DoorLoop from $59–79/mo; TenantCloud paid plans from $15/mo. Sources at the bottom of this page. Feature availability varies by tier — verify with each vendor.
If you need trust accounting, owner statements, and a tenant payment portal, those platforms do it well — keep the one you have, or get one. ProDesk AI solves a different problem: the daily grind they don't automate — the phone ringing at 2 AM, the 50 tenant emails, the 120 rent-increase notices typed one field at a time, the late payers who need three polite reminders. Every ProDesk function imports your data from any system's export via a universal column-mapping screen, so switching accounting software never breaks your automation.
Answers 24/7, triages tenant calls, emails you the summary and transcript.
Drafts replies to tenant emails in your voice, from your own Gmail/Outlook.
Tracks every unit's eligibility date, fills the official form in bulk, ZIPs print-ready PDFs.
Imports your AR report, sends Day 5/15/30 reminders automatically.
Watches your inbox for portal inquiries, replies in ~5 minutes, books showings, reminds everyone.
Emails a personalized review ask after every new lease. Reputation on autopilot.
Clean tenant and contact records without a full platform.
Log, track and close maintenance requests.
6/3/1-month alerts before every commercial lease expiry.
Try the cheapest function that solves a real problem. If it earns its keep, add another. That's the whole model.
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